Permit to organize international conferences and seminars

20/08/2018

The order of execution

 

 

Step 1: prepare dossiers in accordance with the law. Filing at the OSS of the Vinh Phuc Foreign affairs Department. Address: Tran Phu street, Ha pagoda urban area, Dinh Trung commune, Vinh Yen city, Vinh Phuc province.

Time of receipt: All working days of the week (excluding holidays). Tel: 0211 3843989; fax: 02113656559

Step 2: Civil servant receives and check the dossier:

If the dossier is complete and valid, write the appointment note to the payer.

If the dossier is invalid, guide to complete the dossier as regulated.

Step 3: The civil servant transfers the dossier to the person who has the authority to deal with it and returns the result under the appointment note.

Step 4: The Department of Foreign affairs considers:

 

1. Under the authority of the Chairman of the provincial People's Committee:

+ Do not need the consultancy of professional agencies: Within 5 working days after receiving the complete and valid dossier, the Department of Foreign Affairs shall appraise, consider and send them to provincial People's Committee. The provincial People's Committee shall, within 03 working days, reply in writing to the Department of Foreign Affairs. Immediately after receiving the document from the provincial People's Committee, the Department of Foreign Affairs writs it into the book and returns the result to the organization.

+ Have to ask functional agencies: Within 04 working days after receiving the complete and valid dossier, the Department of Foreign Affairs shall conduct the evaluation and send a written request to functional agencies for comments. Within 5 working days, the functional agencies shall make comments and send them to the Department of Foreign Affairs. Based on the opinions of these agencies, the Department of Foreign Affairs shall, within 02 working days, sum up and send a written document to the provincial People's Committee. The provincial People's Committee shall, within 03 working days, reply in writing to the Department of Foreign Affairs. Immediately after receiving the document from the provincial People's Committee, the Department of Foreign Affairs writes it into the book and returns the result to the organization.

 

2. Under the authority of the Department of Foreign Affairs:

+ Do not need the consultancy professional agencies: Within 05 working days after receiving the complete and valid dossier, the Department of Foreign Affairs shall consider and have reply document under writing.

+ Have to ask functional agencies: Within 02 working days after receiving the complete and valid dossier, the Department of Foreign Affairs shall conduct the evaluation and send a written reply to the specialized agency for comments. Specialized agencies within 5 working days send a writing document to the Department of Foreign Affairs. After that, within 3 working days, the Department of Foreign Affairs shall consider and reply in writing.

Step 5: The organization receives the written approval at the OSS of the Department of Foreign Affairs.

Implementation method

 

Directly at the Department of Foreign Affairs

 

Composition, number of records

 

1) The written request clearly states:

+ The purpose and contents of international conferences and seminars

+ Time and place of organization, place of study tour (if any)

+ Organization participants: Vietnamese agencies, foreign agencies, donor agencies (if any)

+ Participants: number and structure of delegates, including Vietnamese delegates and foreign delegates.

+ Funding source

2) Comments from functional agencies (if any)

3) Certificate of business registration (for companies)

4) Documents related to international conferences and seminars (lists, programs, contents, speeches ...)

Number of records

 

01 set of record

Period of settlement

 

 

1. Under the authority of the Chairman of the provincial People's Committee:

+ If not including the consultancy of professional agencies: 08 working days

+ If including the consultancy of professional agencies: 14 working days

 

2. Under the authority of the Department of Foreign Affairs:

+ If not including the consultancy of professional agencies: 05 working days

+ If including the consultancy of professional agencies: 10 working days

Objects of administrative procedure

Organizations

 

Agency of administrative procedure

a / Competent agencies shall decide according to regulations:

- The provincial People's Committee: workshops at the provincial level.

- Department of Foreign Affairs: seminars at departmental level and equivalent.

b) The agency directly implements the administrative procedure: the Department of Foreign Affairs

c / Coordinating agencies: The Department of Public Security

Result of settling administrative procedure

- A written reply from the provincial People’s Committee

- A letter from the Department of Foreign Affairs

Fee, charge

No

Requirements, conditions for carrying out procedures

 

No

Form, form of declaration

 

No

Legal basis of the administrative procedure

 

- Decision No. 76/2010 / QĐ-TTg dated on 30/10/2010 of the Prime Minister on organizing and managing international conferences and seminars in Vietnam.

- Decision 151/QĐ/TU dated on 25/5/2016 of the Vinh Phuc Party Committee on promulgating regulations on unified management of external activities.

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